As Julie's practice continues to grow, she is looking for a part-time remote Administrative Assistant to help manage the behind-the-scenes operations so she can stay focused on her clients and their children.

If you or someone you know are interested in finding out more about this role, please share the information below:

*You can also download a printable PDF.*

Key Responsibilities

Scheduling & Calendar Management

• Coordinate scheduling for client consultations, IEP/504 meetings, SST conferences, and school district appointments
• Manage Julie’s calendar to avoid conflicts and ensure adequate prep time before meetings
• Send appointment confirmations and reminders to clients via email
• Track meeting attendance and follow-up timelines for active cases

Client & Family Communications

• Follow Up initial inquiries from prospective families in a warm, professional tone
• Manage HoneyBook or email intake: answer questions on service guides, onboarding info, and package details
• Follow up with existing clients on outstanding documents, signatures, or next steps
• Route urgent client concerns to Julie promptly

Bookkeeping Support

• Track client payments, prepaid packages, and outstanding invoices
• Reconcile income records and flag discrepancies

Document Review & Organization

• Organize and maintain digital client files (IEPs, 504 plans, assessments, correspondence)
• Review incoming school documents for completeness and flag missing items
• Maintain and update resources, templates, and intake forms on an ongoing basis
• Help keep the Shopify shop and digital product files organized

What We’re Looking For

• Experience in an administrative, office, or executive assistant role
• Excellent written communication — warm, clear, and professional
• Strong organizational skills and attention to detail, especially when handling sensitive family information
• Comfortable with tools like Google Workspace, HoneyBook, and Shopify (or eager to learn)
• Discretion and empathy — you’ll be working with families in often stressful situations
• Self-motivated and reliable — able to manage tasks independently in a remote environment
• Familiarity with special education terminology (IEP, 504, IDEA, etc.) is a bonus but not required

What You’ll Get

• Approximately 10–15 hours per week with flexible scheduling
• Fully remote position
• Meaningful work supporting families who need it most
• Collaborative, low-drama working relationship with a passionate advocate
• Opportunity to grow with the business over time

How to Apply

Sound like a great fit? Send a brief introduction and your resume to julie@juliescole.com with the subject line “Administrative Assistant Application.” We’d love to hear why this role speaks to you. 

Applications are being accepted online using THIS LINK.